Mills Recruitment is partnering with a global Tier 1 contractor to find an experienced Subcontracts professional for a major materials handling project in the Pilbara.

Based in the Perth office, with travel to site as the project requires.

THE PROJECT
Design, procurement, installation and commissioning of new bucket-wheel reclaimers, together with all associated structural, mechanical, electrical and communications services. The scope also covers off-board works — bulk earthworks, civil infrastructure, structural works and electrical upgrades — to support safe operation of the new equipment. Plenty of packages, and plenty of runway.

THE ROLE
A two-sided role covering both subcontract formation and administration. On formation, you’ll build bid request packages and take them through to execution. On administration, you’ll hold the subcontracts once they’re live — tracking progress, forecasting, and getting ahead of difficulties before they become claims.

Subcontract formation:

• Prepare bidders’ lists and pre-qualify bidders
• Form and issue bid request packages, and coordinate bidder questions and responses
• Receive and commercially evaluate bids, prepare Commercial Bid Summaries and recommendations
• Secure approvals in line with established procedures and prepare subcontract documents for execution
• Direct negotiations in the commitment of subcontracts
• Develop and issue subcontracts and services agreements
• Organise and chair pre-bid, bid clarification and pre-award meetings, then issue notes covering key positions, actions and schedules

Subcontract administration:

• Maintain continual review of subcontract progress, giving management early warning of projected financial or technical difficulty
• Manage moderately complex contract changes through to negotiated settlement
• Coordinate with project staff on operational activity affecting contractual rights, obligations and performance
• Implement the Supply Chain Assignment Schedule and applicable Standard Work Process Procedures

WHAT YOU’LL NEED

• Bachelor’s degree plus 8–10 years’ relevant experience, or 12–14 years without
• Solid grounding in contract administration — types, terms and legal requirements
• Experience administering moderately complex construction industry subcontracts
• Confidence participating in subcontract negotiations
• Knowledge of law, negotiation, accounting or cost engineering, whether through study or hard-won on site
• Clear written and verbal communication across project functional groups

WHAT’S ON OFFER
A Perth-based role on a significant Pilbara project — the scale and complexity of major resources work without the roster. Long runway, strong commercial exposure, and the backing of a global organisation.

HOW TO APPLY
Apply directly, or send your CV to kerri.giannouleas@millsrecruitment.com for a confidential conversation.